Public Records Request

Governor's Proclamation 20-28 (effective March 24 to midnight, April 23, 2020)

The proclamation temporarily suspends the PRA requirement that agency offices must be open for public inspection and copying of public records for a minimum of 30 hours per week. It also suspends the PRA requirement that agencies respond to PRA requests within five business days. Tacoma Housing Authority will not be able to provide requestors an initial response within five business days, and PRA response time period is suspended pursuant to the procolamation. The public may remotely contact the Public Records Officer at prr@tacomahousing.org

Request Public Records

Public Records Requests


For assistance, or to make public records requests by letter, email, or phone, contact:

Sha Peterson,
Public Records Officer

   (253) 207-4450

       (253) 207-4440 fax

   prr@tacomahousing.org

   902 South L. Street
       Tacoma, WA 98405

 

Any person requesting a public record is encouraged to make the request by filling out the Public Records Request form. Requests should be made to the Public Records Officer (PRO) and should include the following information:

  • Name of Person Making Request
  • Street Address, City, State, Zip Code
  • Telephone Number
  • Email Address
  • Description of Public Records Request
  • Type of Request (paper, electronic, or onsite inspection)
  • Signature

 

General Availability of Records

Public records will be available for inspection during THA’s customary business hours. Customary business hours are posted at THA and on the THA web site. Records must be inspected at the 902 South L. Street, Tacoma, WA 98405 office of THA. Upon request for identifiable public records, THA will make records promptly available to any person including, if applicable, on a partial or installment basis as records that are part of a larger set of requested records are assembled or made ready for inspection or disclosure. THA will not deny any request for identifiable public records solely on the basis that the request is overbroad.

If a requestor has not made arrangements to review or claim records within (30) thirty days of notice that the records are available, the PRO may close the request.

 

Public Records Request Form

Go to Records Request Form >

Records Exempt from Disclosure

Although documents that perpetuate, communicate, or formalize knowledge are public records, the Public Records Act (RCW 42.56) and other statutes list types of public documents exempt from public viewing and copying. If only part of a record is exempt, the PRO will redact the exempt portions before providing the document. THA will not disclose lists of individuals for commercial purposes.

 

Cost for Providing Public Records

THA does not charge for the staff time spent in locating a public record or for making a record available for inspection. The law allows THA to charge for the actual costs connected with copying public records, inlcuding the staff time spent making copies.

If an installment of a records request is not paid for or reviewed within (30) thirty days after THA provides notice of availability of the installment, THA is not obligated to fulfill the balance of the request. In addition, because THA is prohibited from lending its credit, a requestor must prepay the estimated copy cost for any copies that must be made by an outside vendor.

 Delivery Method/Materials

 Description

 Cost

 Paper copies

 Photocopies or printed electronic copies

 15 cents/page

 Scans

 Records scanned into electronic format

 10 cents/page

 Online delivery

 Records uploaded to email, cloud storage   service, or other electronic delivery system

 5 cents for every four   electronic files

 Electronic transmission

 Records transmitted in electronic format or for   use of agency equipment to send records   electronically

 10 cents/gigabyte

 USB/Discs

 Digital storage media or device (e.g., USB, CD,   DVD)

 Actual cost

 Mailing materials

 Any container or envelope used to mail copies

 Actual cost

 Postage

 Postage or delivery charges

 Actual cost

 Customized service

 Customized service if THA estimates that the   request would require the use of information   technology expertise to prepare data   compilations, or provide customized electronic   access services when such compilations and   customized access services are not used by   THA for other agency purposes. THA will not   assess a customized service charge unless it   has notified the requestor of the charge to be   applied to the request, including an explanation   of why the customized service charge applies, a   description of the specific expertise, and a   reasonable estimate of the charge.

 Actual cost

Copy charges above may be combined to the extent that more than one type of charge applies to copies responsive to a request. Pursuant to RCW 42.56.130, the costs listed above do not supersede any fees for copying public records authorized by other statutory provisions, other than Chapter 42.56 RCW.